Technical Systems and Services
The Technical Systems and Services Department supports the Columbus State University Libraries' mission by creating and maintaining intellectual and physical access to library resources in various formats. The Department strives to provide excellent and timely service to library users by accurately and efficiently preparing materials for use. In addition, the Department administers the libraries' electronic, print and microform periodical collections.
Head of Technical Systems and Services
Associate Professor of Library Science
Eric Van Bibber
Technical Services Assistant
Cataloging Section (Amy Parsons and Darlene Cooper):
- Copy cataloging for Main, Reference, and Archives locations
- Copy cataloging for the Music Library
- Original cataloging
- Classification and subject analysis
- Authority control and database maintenance
- Physical processing
- Bindery preparation of music scores
Periodicals Section (Holli Redden):
- Check-in of print and microform periodicals
- Periodicals holdings maintenance in local catalog
- Bindery preparation of periodicals, monographs, theses, and oral history typescripts
- Stacks maintenance in periodicals sections
- Mail sorting
- Receiving microfilm periodicals
- Physical processing of print and microform periodicals
- In-house mending of damaged library materials
- In-house binding of music scores
Acquisitions Section (Eric Van Bibber):
- Order and receive library materials, excluding periodicals and government documents, in various formats (books, CD-ROMs, musical scores, compact discs, etc.) for the library.
- Process payments for all library materials purchased (books, periodicals, microfiche/microfilm, CD-ROMs, musical scores, compact discs, etc.)
- Track Library Budget
- Maintain and compile library statistics for Acquisitions
- Receive Gift donations
Formats Handled by the Cataloging/Periodicals Department
The Department catalogs and processes incoming library materials, including books, scores, video recordings, sound recordings, CD-ROMs and diskettes, as well as journals, magazines, and newspapers in print, electronic and microfilm. It also processes government documents.
The Libraries employ several classification schemes for different materials as follows.
- Books, Scores: Library of Congress (LC) Classification
- Federal Government Documents: Superintendent of Documents (SuDoc) classification
- Georgia State Documents: Official Publications of the State of Georgia List of Classes
- Compact discs, Audiocassettes, Videocassettes, DVDs, CD-ROMs, and other media formats: Accession numbers
- Periodicals (Bound, Current Journals, News Stand, Microfilm): Alphabetical by title
Library Mail Policies (U.S. Mail and Campus Mail Only)
Mail is delivered and picked up at the main library twice daily, mid-morning and mid-afternoon. Delivery and pickup times may vary. For special mailing needs, such as overnight mail, please see the Administrative Assistant (Julie Caulder).
- Incoming Mail: The Periodicals Assistant sorts all incoming mail. Items without a person's name may be opened in order that they may be routed to the appropriate person or department. In the absence of the Periodicals Assistant, other members of the Technical Services Department sort incoming mail.
- Outgoing Mail: There are three bins for outgoing mail: campus mail, off-campus mail, and international mail. Please add your name to the return address when using CSU Libraries envelopes for outgoing mail.
- Outgoing Campus Mail: Whenever possible, include the recipient's name and the department and/or building. It is also recommended that the sender include his/her name or department within the Libraries. If the item is not addressed to a particular person, it may be opened for routing purposes or returned to the library for further information.
- Outgoing Off-Campus Mail: Official university or library correspondence may be placed in the bin without postage. For personal off-campus mail, please be sure you have included adequate postage.
The CSU Libraries are a governing member of LYRASIS, the regional service provider for OCLC (a bibliographic utility). The Libraries contribute holdings and original bibliographic records to the OCLC WorldCat database and also download records from WorldCat into the local library catalog.
All libraries in the University System of Georgia use Ex Libris Alma integrated library system. The online public access catalog (OPAC) is called GIL-Find (GALILEO Interconnected Libraries). CSU's local GIL-Find catalog is available at http://gilfind.columbusstate.edu.
The Libraries occasionally remove damaged, lost, outdated, superseded, or no longer relevant items from the collections.
Policies and Procedures
Primary responsibility for the selection of library materials lies with the Library Liaisons to meet the curricular needs of CSU students and/or faculty. Faculty who would like to place an order for library purchase need to fill out the online Material Purchase Recommendation form and send the form to your Liaison Librarian.
Requests submitted by staff and students are subject to approval by the appropriate Liaison Librarian. Please send your request via e-mail, campus mail, or the online Material Purchase Recommendation form to the Library Liaisons. To see if our library already owns a particular title you may search our on-line catalog GIL-Find before placing an order.
Orders are placed with various jobbers/publishers according to discounts, availability of titles, & requestors' needs. Several orders are placed online through the jobbers/publishers web sites and then entered on the library's automated system, Alma. Once the orders are received and cataloged they are visible to the public on GIL-Find.
The Acquisitions Department accepts gifts in order to build its collections, although certain restrictions apply. Please read the Gifts Policy.