Columbus State University Print Logo



Technical Systems and Services

Mission Statement

The Technical Systems and Services Department supports the Columbus State University Libraries' mission by creating and maintaining intellectual and physical access to library resources in various formats. The Department strives to provide excellent and timely service to library users by accurately and efficiently preparing materials for use. In addition, the Department administers the libraries' electronic, print and microform periodical collections.



  • Cataloging Section (Amy Parsons and Darlene Cooper):
    • Copy cataloging for Main, Reference, and Archives locations
    • Copy cataloging for the Music Library 
    • Original cataloging
    • Classification and subject analysis
    • Withdrawing
    • Authority control and database maintenance 
    • Physical processing 
    • Bindery preparation of music scores 
  • Periodicals Section (Holli Redden):
    • Check-in of print and microform periodicals
    • Periodicals holdings maintenance in local catalog
    • Claiming
    • Bindery preparation of periodicals, monographs, theses, and oral history typescripts
    • Stacks maintenance in periodicals sections
    • Mail sorting
    • Receiving microfilm periodicals
    • Physical processing of print and microform periodicals
    • In-house mending of damaged library materials
    • In-house binding of music scores
  • Acquisitions Section (Eric Van Bibber):
    • Order and receive library materials, excluding periodicals and government documents, in various formats (books, CD-ROMs, musical scores, compact discs, etc.) for the library.
    • Process payments for all library materials purchased (books, periodicals, microfiche/microfilm, CD-ROMs, musical scores, compact discs, etc.)
    • Track Library Budget
    • Maintain and compile library statistics for Acquisitions
    • Receive Gift donations

Periodical Policies

Formats Handled by the Cataloging/Periodicals Department

The Department catalogs and processes incoming library materials, including books, scores, video recordings, sound recordings, CD-ROMs and diskettes, as well as journals, magazines, and newspapers in print, electronic and microfilm.   It also processes government documents.

Classification schemes:

The Libraries employ several classification schemes for different materials as follows.

Library Mail Policies (U.S. Mail and Campus Mail Only)

Mail is delivered and picked up at the main library twice daily, mid-morning and mid-afternoon. Delivery and pickup times may vary. For special mailing needs, such as overnight mail, please see the Administrative Assistant (Julie Caulder).


The CSU Libraries are a governing member of LYRASIS, the regional service provider for OCLC (a bibliographic utility). The Libraries contribute holdings and original bibliographic records to the OCLC WorldCat database and also download records from WorldCat into the local library catalog.


All libraries in the University System of Georgia use Ex Libris Alma integrated library system. The online public access catalog (OPAC) is called GIL-Find (GALILEO Interconnected Libraries). CSU's local GIL-Find catalog is available at


The Libraries occasionally remove damaged, lost, outdated, superseded, or no longer relevant items from the collections.


Policies and Procedures


Primary responsibility for the selection of library materials lies with the Library Liaisons to meet the curricular needs of CSU students and/or faculty. Faculty who would like to place an order for library purchase need to fill out the online Material Purchase Recommendation form and send the form to your Liaison Librarian.

Requests submitted by staff and students are subject to approval by the appropriate Liaison Librarian. Please send your request via e-mail, campus mail, or the online Material Purchase Recommendation form to the Library Liaisons. To see if our library already owns a particular title you may search our on-line catalog GIL-Find before placing an order.

Orders are placed with various jobbers/publishers according to discounts, availability of titles, & requestors' needs. Several orders are placed online through the jobbers/publishers web sites and then entered on the library's automated system, Alma. Once the orders are received and cataloged they are visible to the public on GIL-Find.


The Acquisitions Department accepts gifts in order to build its collections, although certain restrictions apply. Please read the Gifts Policy.